Please review the terms and conditions relating to this reservation.

We do not rent to vacationing students or singles under the age of 25 unless accompanied by an adult guardian or parent.

Fees

Executive Lodging of the Black Hills does not charge hot tub fees, however a 5% booking fee will be added to all rental fees in addition to sales tax which varies from 5.5-8.5%.  Although each property will be completely equipped for rental purposes, we cannot accept responsibility for aesthetic conflicts.

Down payment & Payments

For reservations made more than 60 days prior to your arrival, a down payment equal to a 1 night’s stay plus sales tax is due and payable to Executive Lodging of the Black Hills at the time of booking your reservation.  Remainder of the payment is due 60 days prior to your arrival.  If booking is made within 60 days of your arrival the entire payment is due upon booking your reservation.

Once you have provided your credit card information and are given a confirmation number, your reservation is guaranteed and subject to all cancellation conditions.

Sturgis down payments are equal to a one nights stay plus sales tax or $1,000 plus sales tax, whichever is higher. Final rally payment are due by January 31st preceding the Sturgis Rally. No refunds are offered in any circumstance once deposit/down payment is made.

Security Deposit & Damage

Damage insurance is required at a cost of $49 ($69 for Trail Ridge) for $1500 accidental damages.  All damages shall be reported to Executive Lodging of the Black Hills by guest no later than the last day of departure, failure to do so may render your damage deposit insurance void.  Renter hereby authorizes Executive Lodging of the Black Hills  to charge the credit card for the cost of repairs, replacement, services, telephone charges or extra cleaning for all damage, breakage and/or loss incurred during his/her stay. In the event of damages to the premises, its equipment, furniture, or carpeting, Renter shall be responsible for damage costs exceeding the security deposit, including collection costs and attorney’s fees. Documentation detailing damages and charges will be provided to the guest prior to charges made to your credit card or debited from your account.

Cancellations& Refunds

Executive Lodging of the Black Hills does not offer refunds once payment has been made. Travel insurance is highly recommended.

Executive Lodging of the Black Hills is not responsible for events beyond our control, e.g. inclement weather, maintenance issues. Optional travel insurance may be purchased at the time of making initial reservation payment. Travel insurance guarantees that in the event of a medical emergency, family funeral or weather hindrances (interstate closings), you will receive a refund. Please ask a reservation specialist for additional information on travel insurance.

 

Check-In / Checkout

Upon receipt of your payment, your Reservation Confirmation will be mailed to you. Check-In is after 4:00 PM MT.

Check-Out is 10:00 AM MT.

Renter and Renter’s entire party must vacate the property no later than 10:00 am. Failure to check out on time could result in a $50/hr late fee if housekeeping is waiting to clean the home. Express checkout is available for $75 for 4 or more bedrooms and $60 for 3 or less bedrooms. With express checkout, housekeeping will take care of the departure requirements including, but not limited to, gathering laundry or removing garbage. If dishes have to be washed, an additional fee will incur for dirty dishes.

Garbage

All accumulated garbage should be set out as instructed on the designated days and at the end of your stay.  For sanitary reasons, ALL garbage needs to be bagged as there will be a $50 charge for garbage not bagged and not picked up by garbage service.

Home Equipment

All homes and condos are privately owned and equipped for basic vacation needs. Bed linens are available for the number of guests indicated on the lease. Kitchen utensils and a starter supply of soap and paper products are made available for all rentals.

Maintenance problems in the home will be handled in a timely and professional manner. The rental rate will not be adjusted due to any malfunction of equipment, which includes TV’s, DVD’s, air condition units, hot water heaters, stoves, refrigerators, door locks, etc.

Maximum Occupancy

Each property has a specific maximum occupancy. Take note of the maximum number of guests allowed in the homes and condos before making your reservation. This policy is strictly enforced.

Gatherings

Our properties are located in residential areas and are rented for personal vacation use only. Parties and other large gatherings are not allowed without prior approval as a fine may incur. Violators risk forfeiture of their deposit, rental fees, and eviction.

No Smoking

All homes and condos are Non-Smoking! No exceptions! All cigarette butts shall be disposed of in proper receptacles.  Failure to abide will result in Renter paying for all professional cleaning.  Please help keep our homes safe as this is a major concern and a fire hazard in the Black Hills. Be aware that if you start a forest fire you are financially responsible.  Penalties include huge fines and jail time! 

No burning except in designated campfires and per the Black Hills National Forest recommendations.

 

Pet Policy

No pets allowed.  If evidence of a pet is found, Renter is responsible for paying for all professional cleaning.

Cleaning

Renter agrees to maintain the cleanliness of the premises during the occupancy and to leave the premises thoroughly clean and in good condition upon departure.

Additional Provisions

The agent may enter the premises at any time in the event of emergency, but will use its best efforts to give 24-hour notice for normal maintenance or sales inspections.

Lessee shall not obstruct common right of ways and easements shared with other owners and occupants in the subdivision.  Further, vehicles shall not be parked or driven except on roadways, approaches and driveways.  ATV’s/snowmobiles and the like are permitted only to gain access to and from the premised and not to be driven on other properties or make loud noises or excess speeds for which a fine does apply.  Please check at the vacation home you are staying at for rules as a few do not allow ATV’s or snowmobiles to be driven at all.

Noise and nuisance ordinances do apply as well, please keep noise to a minimum after 10PM. Enforcement is by the county sheriff or police department.  Failure to abide may result in forfeiture of your rental.

Hot tubs

The renter assumes all responsibility for self and guests in the care and use of any hot tub.  Adults must remain with children in all hot tubs, extreme care and caution must be followed.  Executive Lodging of the Black Hills is not responsible for any accidents.  Use at your own risk.

Disclaimer

The Renter agrees that Executive Lodging of the Black Hills shall not be liable to Renter, Renter’s guests, invitees or any other person for any injury, loss or damage to any person or property on or about the rental premises. Renter shall hold Executive Lodging of the Black Hills harmless and indemnified from and against all loss or damage occasioned by use, misuses or abuse of any part of or fixture on the premises, surrounding areas and from or against any omission, neglect, or default of the Renter, his/her guests or invitees. The Renter acknowledges that Executive Lodging of the Black Hills acting solely in the capacity of Agent for the property owner, assumes no liability there under.

Should the owner of any property elect to remove their property from our rental program, the guest shall not hold Executive Lodging of the Black Hills liable. In such an instance, the guest will be relocated to comparable accommodations determined by the rental agency. If comparable accommodations are not available, the guest will receive a full refund